Built for whisky distilleries
Every litre accounted for, from mash tun to duty return.
Provenate is the production, stock and duty system built for whisky distilleries and bottlers, and just as at home with gin and rum. Your operators record it once on the floor. Managers see the whole site live, and finance gets numbers it can trust.
From grain to bottle
Trace every litre, through every stage.
Scroll through the life of a spirit. At each stage, see the exact screen your team uses to record it.
01 / 09Mashing
It starts with grain.
Operators log grist, water charges, temperatures and yeast pitch as they happen. No clipboard to type up at the end of the shift.
- Grist & milling analysis
- Water charges & temperatures
- Yeast pitch
Production · Mash records
02 / 09Fermentation
Sugar becomes wash.
Fill, gravity and fermentation time for every washback on one screen, so you know which wash is ready for the still.
- Washback setup
- Fermentation time
- Gravity readings
Production · Wash
03 / 09Distillation
The heart of the run.
Record charges, cuts and receiver dips for wash and spirit stills. Strength and LPA calculate themselves, so your yields are right first time.
- Foreshots, heart & feints
- Still-run grid & dips
- Automatic LPA
Production · Spirit runs
04 / 09Cask Filling
Spirit meets oak.
Every fill logs cask type, fill strength, OLA, RLA and warehouse position. Each cask carries its full history from day one.
- Cask type & fill strength
- OLA / RLA
- Warehouse location
Casks · Fillings
05 / 09Maturation
Years in the warehouse.
Record regauges and samples and see the angel's share cask by cask. Know what's in every cask, and where it sleeps.
- Regauges & sampling
- Angel's share
- Every cask, located
Warehouses · Sampling
06 / 09Vatting
Casks come together.
The Vatting Run Wizard walks you through casks in, measurements and reduction. Bulk and LPA losses are calculated for you, not reconstructed later.
- Casks & IBCs in
- Measurements & reduction
- Bulk / LPA loss
Vatting Run Wizard
07 / 09Bottling
Ready for the world.
Bottling runs draw down bulk spirit and dry stock together, so labels, closures and cartons reconcile with every bottle filled.
- Bills of materials
- Dry stock reconciled
- Finished goods
Products · Dry stock
08 / 09Orders & Compliance
Sold, shipped, reported.
Orders draw from real stock and calculate duty as they ship. W1, W5 and your Alcohol Duty return build from the same records, ready for HMRC.
- Orders linked to stock
- Duty calculated
- W1 · W5 · Alcohol Duty
Orders · HMRC returns
09 / 09Consumer Engagement
Every scan, a signal.
A QR on the label opens the bottle's story for the consumer and lands on your live scanning dashboard. Filter by territory, demographic and product, follow journeys from scan to shop, and A/B test campaigns to see what actually lifts results.
- 5,000+ scans a month, live
- Territory, demographics & product
- Consumer journeys & A/B tests
Marketing · Consumer insights
Trusted by distilleries all over Scotland
- Litres of alcohol stored
- 5M+
- Casks tracked
- 30k+
Traceability & Compliance
Recall-ready, from bottle back to barley
If a batch has to come back, you need to know where it went and what went into it, in minutes rather than days. Provenate links every bottle to its batch, casks, spirit run and raw material lots, whether you make whisky, gin, rum or any other food and drink product.
Full batch traceability
Trace any bottling run back to its casks, vatting, distillation and malt or botanical intake, with supplier and CoA attached. Trace forward to every order it shipped on.
Recall and mock-recall exercises
When an auditor picks a batch, show everything upstream and downstream of it, with the litres at every step, in minutes.
HACCP, SALSA & H&S evidence
HACCP checks, checklists and tasks are recorded against the production step they belong to, so the evidence is already there when the auditor arrives.
Digital Compliance & Assurance
A dedicated module for food safety, quality and H&S: audits, non-conformances and corrective actions. Built for standards like SALSA's Issue 7, which since 1 September 2026 expects trace tests through every stage, maturation included.
Finance & Duty
Close the month without chasing production for numbers
Duty, costs and stock value come straight from production records. Finance stops rebuilding spreadsheets, and your HMRC returns match what actually happened on site.
HMRC duty figures, built for you
W1 and W5 for your excise warehouse, and the figures for your monthly Alcohol Duty return, compiled from the movements already in the system. Check them, submit them, and keep a full audit trail.
Cost per litre of alcohol
See cost per litre of pure alcohol, duty due and stock value for every cask or batch, updated as production moves.
Know what your stock is worth
Book and market value of your maturing stock by age, warehouse and cask type. Ready for the board, the bank or an investor.
More features
Everything else the business runs on
The warehouse, the bottling hall, sales and finance, all working from the same records.
Warehouses
Bonded and non-bonded sites, capacity and every cask movement, recorded with the detail HMRC expects.
- Beta
AI Assistant
Ask "how many litres of 2019 bourbon casks are in Warehouse 3?" and get the answer in seconds, without building a report.
Orders Management
Every order links to its batch, its stock and its duty record. Bottling, dispatch and sales work from the same numbers.
Products
Set up each bottle, blend or single cask once, with its duty class, packaging and cost, and reuse it on every run.
Marketing & Insights
See what sells, where, and at what margin, using the production data your team already records.
Suppliers
Manage suppliers, their certificates and every delivery in one place, and connect their data straight into your intake records.
- Beta
Long-term Planning
Plan fills, maturation and bottling years ahead against the casks and stock you actually hold.
- Coming soon
Sustainability & Energy
Track energy, water and emissions per litre of alcohol produced, ready for sustainability reporting.
Integrations
Connects to the systems your finance team already uses
Native connectors for SAP, Salesforce, Xero and QuickBooks keep production and accounts in sync. Duty figures are ready for HMRC's online services, and we're building towards direct digital submission as HMRC opens it up. For everything else, use our REST API and webhooks.
Testimonials
In their words
“Since introducing the Provenate production tool into our daily routine, we've cut reporting time by hours. What once took me half a day is now done with the click of a button. Our Standard Operating Procedures are much clearer and we can analyse our data within minutes whenever needed. Lately, the speed of which our query's are answered has improved even more!”
“The Provenate platform has transformed how we connect with our consumers. It allows us to share the full journey of our whisky in multiple languages. It's become our secret weapon.”
Partners
Working with the industry, not just selling to it
From the grain and the yeast to the cask and the people, our partners help us build more than any one system could on its own.
Research
Heriot-Watt University
Brewing and distilling research and the next generation of distillers.
Fermentation
Lallemand
Yeast and fermentation expertise that shapes every wash.
Cooperage
WV Great Barrel Company
The casks that give whisky most of its character.
Cask filling
Cockayne Systems
Accurate filling and disgorging systems used in most Scotch whisky casks.
Community
The Ben
The Scottish Drinks & Hospitality Benevolent Society, supporting people across the industry.
FAQ
Questions distilleries ask us
Who is Provenate for?
Scotch whisky distilleries, independent bottlers and bonded warehouses, plus gin and rum producers: the same production, stock and duty records work for any spirit. Operators use it to record production, managers use it to see the whole site, and finance uses it for duty, costs and stock value.
What is Provenate?
Provenate is a distillery ERP for whisky distilleries, independent bottlers and bonded warehouses, built in East Lothian, Scotland and used by Ardnamurchan, Isle of Harris and Adelphi. It is one system for whisky production, stock, finance and compliance, and it replaces the spreadsheets, paper run sheets and manual duty returns most sites still rely on.
What makes Provenate different?
Generic ERPs don't know what a spirit receiver, an OLA or a W5 is. Provenate was built with distilleries, for whisky production, duty and traceability, so it works the way your site already does.
How long does it take to get started?
Most distilleries are live within 2–4 weeks. We handle setup, data migration from your current spreadsheets or system, and training for your team.
Does Provenate handle HMRC spirits duty reporting for UK distilleries?
Yes. Provenate builds your excise warehouse W1 and W5 and the figures for your monthly Alcohol Duty return from recorded movements and keeps a complete audit trail, so you can show HMRC exactly where every litre went.
What's the pricing model?
Pricing depends on the size of your operation, from a single-site distillery to multi-site groups. Book a demo and we'll quote based on your setup.
How secure is my data?
Your data is encrypted and stored in its own isolated database on MongoDB Atlas, separate from every other customer. We follow enterprise-grade security practices and GDPR.
Can Provenate integrate with other tools?
Yes. Native connectors for Xero, QuickBooks, SAP and Salesforce, plus a REST API, webhooks and exports for everything else. See all integrations.
Stop reconciling spreadsheets. Start trusting your numbers.
Distilleries and bottlers like Ardnamurchan, Isle of Harris and Adelphi run production, stock and duty on Provenate. See how it would work on your site.
Book a demo